How to Manage Your Inbox in Webmail

Let us explore that section in Webmail which includes features that aid in managing email. But before we begin, let us touch upon web hosting, which makes it possible to access websites online by hosting the files of websites. Web hosting is provided by web hosting companies and can be of many types, such as shared hosting, reseller hosting, dedicated hosting, cloud hosting, VPS hosting, and WordPress hosting. The most renowned web hosting services are usually referred to as the “Best Windows Hosting”, the “Best Cloud Hosting”, the “Best Website Hosting”, etc. A certain number of email accounts are included in every web hosting plan, apart from the other features. The most popular hosting plans are those that provide a high quality of service along with many features at the most affordable prices.

Now let us explore the features which prove to be useful in managing your emails.

Autoresponders

This interface is used to configure an email account for sending automated emails. It proves to be useful in situations when a user is on vacation, or is unavailable, or has a generic message that has to be sent often.

Adding an Autoresponder

It needs to be mentioned here that only one autoresponder can be added for each email address. An error message appears, if an attempt is made to add multiple autoresponders. The below-mentioned steps need to be carried out for adding an autoresponder:

• Click Add Autoresponder. A new interface appears.

• Select a character set. This needs to be done from the menu, Character Set. It is recommended that the default Character Set value of utf-8 be used.

• Enter the waiting interval for responses to the same email address. This value has to be entered in hours. If the interval is set as 0, the system will send an automatic response to every email.

• Enter, in the From text box, the username that will appear in the response.

• Enter, in the Subject text box, the subject that will appear in the response.

• Select the checkbox, HTML, if there are HTML tags in the response message.

• Enter, in the Body text box, the text related to the response.The following tags, which represent information such as the sender or the subject of the incoming email, can be used in the message:

• %subject% - The subject of that message, which the autoresponder has received.

• %from% - The received message’s sender’s name. If the original email’s header does not have the name of the sender, then the %from% tag prints the email address of the sender.

• %email% - The email address of the sender.

Percentage signs (%) are used by the tags as markers.

• Select a start time. The options to select from, can be Immediately or Custom.

A tiny calendar appears when Custom is selected. The calendar is used to configure the start time. Click anywhere outside of the calendar in order to save the configuration. Close the calendar. The chosen date and time replaces the Custom text.

• The system bases the time on the time setting of the local computer of the user and translates it into it.

• 12 hour notation is used by this feature. It reformats time in 24-hour notation.

• Select a stop time. Never or Custom can be selected. Such a stop time needs to be selected that is later than the start time.

• Click Create for creating the autoresponder.

• Click Modify in order to update the current autoresponder.

Current Autoresponders

This section lists those autoresponders that have been created by you. You need to enter a keyword in the Search text box and click Go, for finding the specific email address of an autoresponder. It needs to be mentioned that the autoresponders which have been created by you, will ignore those messages that have a score of 5 or higher.

Email Filters

This interface is used to create and manage email filters with regard to your main email account. The use of multiple simple filters rather than a single large filter is recommended, as the system is able to handle this more efficiently.

How to Create a Filter?

You need to perform the following steps in order to create a new filter:

• Click Create a New Filter.

• Enter, in the Filter Name text box, a name for the filter.

• Configure the rules and actions for your filter.

• Click Create.

Current Filters

Click Manage Filters, in the appropriate email account’s row, to list the filters of an email account. All the filters for the selected email account are listed in the Current Filters table.

Edit a Filter

You have to carry out the below-mentioned steps to edit an existing filter.

• Click Edit, next to the appropriate filter name.

• Make the desired changes to the filter.

Click Save.

Delete a Filter

Carry out the following steps if you want to delete a filter:

• Click Delete for the appropriate filter name.

• Click Delete Filter.

Test a Filter

 You need to perform the below-mentioned steps in order to test a filter.

• Click Manage Filters that is next to the desired email account, in the Filters by Users table.

• Enter a test email message in the text box, Filter Test. You should include the words or characters that you had applied to configure the filter.

• Click Test Filter.

Forwarders

This interface is used to forward incoming emails from an address to another. This also enables you to use one email account for checking email for multiple accounts. It should be mentioned here that to manage forwarders for those email accounts that use the BoxTrapper feature, the BoxTrapper interface needs to be used.

Add Forwarder

Carry out the following steps to add a mail forwarder:

• Click Add Forwarder. A new tab appears. Your email address appears in the Forwarding section.

• Enter in the text box the address on which email will be forwarded.

• Click Add Forwarder.

Email Account Forwarders

The table, Email Account Forwarders, lists those email addresses that an account redirects to.

• Enter a keyword in the Search text box and click Go, to find a specific email address quickly.

• Click Trace under the Actions column for an email address, in order to view the route that a forwarded email takes.

• Click Delete under the Actions column for an email address if you want to delete a forwarder. Click Delete Forwarder to confirm.

It is important to mention here that if the Webmail account, which uses email forwarding is not deleted, then email will be received by both the accounts. All incoming mail can be forwarded from an account to another without having to receive email in the first account. In order to attain this, you need to create a forwarder from an address which doesn’t have an account.

Source: https://www.htshosting.org/knowledge-base/technology/223/how-to-manage-your-inbox-in-webmail